Setup an Out Of Office Notification For Your SOHO.Mail

Ever wondered how to setup an out of office reply for your SOHOLogics mail account? If you host with us, this tutorial will show you how.
First thing is first, you must have your email username and password. Check your hosting setup email for help. If you do not have the setup email, feel free to call SOHOLogics to request your password. You can reach us at 214.766.7168.
Note: You have to host your domain with SOHOLogics for this article to work. If you do not currently host with us, please check out our Web Hosting page for further details on how you can join SOHOLogics.
Now that you are ready, let us get started…

  1. Open your web browser and enter the following URL: https://www.your_domain_name.com:20000/.
  2. You can alternatively access the web mail software by visiting our website at www.sohologics.com and clicking on the Client E-mail Access link.

  3. You will be presented with a login page to Usermin. Enter your username and password and click Login.

  4. Click on the Mail icon on the gray toolbar, then, click on the Vacation Auto-Reply icon.

  5. You will enter the Vacation Auto-Reply setup page. Configure as follows:
    1. Enter your Subject and Message Body as you wish.
    2. Make sure your email address is correct in the From input box.
    3. Click the Enable Vacation button when finished.

  6. Do not forget to log out when finished to protect your email account from unauthorized access.

  7. Here is a sample message the server generated after I setup a vacation message and then emailed the account.

    That is it. You are finished. You now know how to setup an out of office notification.

    When you return to the office, just log back into Usermin, go back to the Vacation Auto-Reply page and select Disable Vacation.

    Have a safe trip!

Files Over Email: Sometimes Size Does Matter (1of3)

Have you ever needed to send a big file through email? Have you ever seen that ominous error message your email program spits out when it finally determines its too big? Have you ever had to wait hours to send that email attachment? Maybe size does matters.
Well, how about diving into that really cold pool and shrinking that email to a smaller size. That’s what WinZip and other compression programs that are available on the Internet will do for you. So, let’s get small!

  1. First, lets start by going to www.oldversion.com. OldVersion.com is the best place to download WinZip because you can download an older version which works much better for our shrinking purposes. However, you can get the latest version at www.winzip.com.

  2. Once OldVersion.com loads, scroll down to the Utilities section and locate the WinZip link.

  3. The next page will show a list of all the versions of WinZip that are available. I recommend you install WinZip 8.1 SR-1.

  4. Click the download link to start the download. When prompted, select Save As. Save the file to your Desktop.

  5. After the download finishes, find the installation program on your desktop. It should look something like the below icon. Double click on it to start the installation.

  6. The installation will start. Select Setup.

  7. Click Ok to accept the path where WinZip will live.

  8. Select Next on this screen.

  9. Legal Speak: blah blah blah, blah blah. Select Yes.

  10. Click Next on this window to get the installation rolling.

  11. On this screen, you can select between the Wizard view or the Classic view. I prefer the classic view because it gives you more options. I cover the classic view in this article. Make your selection and then click Next.

  12. On this screen, select the Express installation to speed things up. Then select Next.

  13. Click Next on this screen.

  14. On this screen, check the box to delete the installation file. You won’t need it any more. Now click Finish.

  15. WinZip will open for the first time. You can turn off the Tip Of The Day by pulling down the drop down box and selecting Never Show Tips at Startup. When done, close WinZip.

Now that WinZip is installed, let’s shrink a file!

  1. As you can see in the image below, I took an installation program I had on my desktop and decided to send it to a ‘friend’ over email.
    So here is what you do. Find your file you want to compress. Right click on it, place your mouse over the WinZip option. A submenu will appear. Select Add To <name of file>.zip.

  2. WinZip will start up and compress the file. Once it’s done, you should see a new file appear which contains your compressed file.

You’re done! Man, that water must have been cold. Now all you have to do is open up your email program, attach the file, and send it off. Not only is it small but, man, was that fast!
You can, of course, do this with any file. I do recommend, however, that you still watch the file size. This is great for some files, but it is best to only send files smaller than 10 MB through email.
Look for my follow-up article on our next article. I’ll show you how to share your files over the Internet and next time, size won’t matter!

Files Over Email: Sometimes Size Does Not Matter (2of3)

Have you ever needed to send a big file through email? Have you ever seen that ominous error message your email program spits out when it finally determines its too big? Have you ever had to wait hours to send that email attachment? Maybe size does matters.
But what if it didn’t? Last time we used WinZip (Files Over Email: Sometimes Size Does Matter (1of3)) to shrink our attachment. What if you really don’t want to shrink it though? Say its too big for even WinZip to handle, maybe the user you are sending it to is on a Macintosh, or maybe they may not understand how to get and use WinZip. Why not upload it to the web with a free program named FileZilla?
Lets get started!
Downloading FileZilla

  1. First we’ll need to download and install the program onto our computer. To do that, go to filezilla.sourceforge.net. Once the page loads, click on the Download link as shown in the picture below.

  2. On the next page, locate the green download button for the FileZilla software.

    Note: Make sure you do not download the FileZilla Server as this is something different.

  3. On the next page, select the file FileZilla_x_x_xxx_setup.exe.

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  4. On the next page, select a mirror location to download the file from by clicking the Download hyperlink next to any of the countries listed. No matter which one you pick, you will download the same file. If one doesn’t work, try another one.

  5. On the next page, select the Click Here To Start Your Download button.

  6. Whether in Internet Explorer, Mozilla Firefox, or another browser, go ahead and save it to your desktop.

Installing FileZilla

  1. Great, now we can start the installation. Minimize your browser and locate the file on your desktop. Go ahead and double click it to get started.

  2. On the first window, go ahead and select your language and hit Ok.

  3. Read the License Agreement on the next window and select I Agree to continue.

  4. On the Choose Components window, select Next to continue.

  5. On the Choose Install Location window, select Next to continue.

  6. On the Choose Start Menu Folder, select Next to continue.

  7. On the General Settings window, select Do not use secure mode which will allow you to save passwords.

    Note: If on a shared PC, you may want to Use Secure Mode so that your password is not saved.

    Click Install to continue.

  8. FileZilla will now be installed on your computer. When it says it has completed, click Close.

  9. You’ve just installed FileZilla. You will now have a FileZilla icon on your desktop. Double click the icon to open FileZilla.

Uploading Files to the Web

  1. In FileZilla, if necessary, click on File > Site Manager to open the Site Manager. To add your website, click New Site.

  2. Name the new site so you can easily identify it next time. Hit Enter on your keyboard when done to change the site’s name.

  3. Now you will want to add your site’s information. As you can see in the graphics below, we will be setting up FileZilla to log into the SOHO.Server.

    Note: If you have an account on our server, you can enter the information shown in the graphics. If not, please call or email us if you would like one set up or consult your current ISP for the correct settings.

    Our Settings Are:
    Host: sohologics.com
    Servertype: SFTP using SSH2

  4. Now enter your username for your site and your password. You can also tell FileZilla not to save your password if necessary. To finish adding your site, click Connect.

  5. Now you are presented with the main FileZilla window. It is divided into four screen areas. Refer the the graphic below. They include:
    1. The top section displays the Status of your connection with your site. When you first connect to your site, it will display the communications with your server as you connect.
    2. The middle left screen displays the Local Folder View on your hard drive and at the top of this section, there is a drop down box which allows you to select your computer’s drives.
    3. The lower left screen displays the Local File View of the folder you are currently in.
    4. The lower right screen displays the Remote Server View on your web server. You will see all of the files and folders currently uploaded to your home directory.

  6. Now that your are logged into your site, you need to navigate to the folder where files can be uploaded which are viewable on the web.

    Our server uses the public_html folder in the user’s home directory. If you use our server and the folder does not exist, do the following:

    1. Right click on a blank area in the Remote Server View and select Create Directory.
    2. Name the directory public_html.
    3. Once done, go ahead and double click on the directory to enter it.

    Note: If you are using another ISP, you will want to ask them which folder you can upload files to which is web accessible (i.e. public_html, html, www, web).

  7. Now locate a file on your computer via the Local Folder and Local File View areas. Once done, drag and drop your file(s) from the Local File View area to the Remote Server View area. Once done, you will see your file upload at the very bottom of FileZilla.

  8. Great, you just uploaded your first file to the web!

    On our server, you can access your web files by going to https://www.sohologics.com/~username/.

    As you can see in the picture below, I have gone to my web file directory and have a copy of FileZilla online for download.

    Note: Consult your ISP for your web file location.

You’re all done! You just learned how to upload files to your website. Now you can send a link to that really big file so you and your recipient won’t have to download that email for hours.
Send a Link to Your File Via Email
To send a link to your uploaded file, do the following:

  1. Visit your web file area in your favorite web browser.
  2. Right click on the file you want to send and select Copy Link Location.
  3. Create a new email in your email program.
  4. Enter the recipient’s email address and a subject.
  5. Paste the link location into the body of the email
  6. And send it away.

Here we thought size mattered. Haha. In the next newsletter, I will write a third article in this series about a free website you can sign up with which makes sending large files over the Internet even easier.
Until next time, happy uploading!

Tackle Spam with Spambayes (1of2)

Spam is no longer mystery meat in a can—now it’s an annoying pop-up that interferes with your online experience! Have no fear; with SpamBayes for Microsoft Outlook, you no longer need to suffer through a deluge of irritating messages.
What is SpamBayes? SpamBayes is an intelligent spam filter and message classifier for Microsoft Outlook. It categorizes and then sorts all incoming messages into three groups: “good” (ham), “spam,” and “unsure.” This is great for you because now you can enjoy un-interrupted email reading. SpamBayes is particularly beneficial because it is for lack of a better explanation, smart, because the application learns from your incoming messages as you go. Download SpamBayes today and make your messages oink, to do so, look below.

  1. Go to:http://spambayes.sourceforge.net/windows.html.
  2. Click download the installation program link.

  3. Click the Save button, and then open the spambayes-1.0.4.exe download and click OK.

    <img src="https://www.sohologics.com/blog/wp-content/uploads/2011/09/news0202/SpamBayes_02 ungarn viagra.jpg” title=”” alt=”” />

  4. Work through the Setup Wizard, making sure to select the Microsoft Outlook Addin component.

  5. Click Install and then Finish.

Now it’s time to play with your new toy! When you open up Microsoft Outlook, the SpamBayes Installation Wizard will appear. The SpamBayes Wizard will configure the process and commence filtering your mail. When stepping through the SpamBayes Wizard, you will have two options:

    • “I will pre-sort some good and spam messages, and configure SpamBayes later” option, which allows the application to learn as it goes. If you choose this option, SpamBayes will consider all mail items unsure, and each item will be used to train. With this choice, SpamBayes will take longer to become effective, but on the upside, it will rarely make mistakes.
    • “I will pre-sort some good and spam messages, and configure Spambayes later” option, allows you to pre-sort your mail into two folders. One folder would contain examples of good messages, and another would contain examples of spam. SpamBayes will then process all these messages gathering the clues it uses to filter mail. With this option, SpamBayes will be immediately effective at correctly classifying your mail.
      After training your SpamBayes, do you still feel as though it’s lying down on the job? If your application incorrectly classifies incoming messages or lets Spam slide, click the Delete as Spam button located on the toolbar to make the message ‘spam’ or ‘good.’

There you have it. You’ll be on your way to catching all those pesky spam messages instead of having them show up in your Inbox. Stay tuned for part two which will talk about some of the more advanced features SpamBayes has to offer for your evil spam problems.

Archiving Email in Outlook

Have so many emails that you don’t know what to do? Stop living in that shoe today and start archiving your emails today!
Archiving email in Outlook will remove email from the campus server and move it to your hard drive. No worries, because you will still be able to access archived email. You can also copy the archived email to multiple locations so that you have a backup. To do so:

  1. Open Microsoft Outlook.
  2. Click File and then select Archive…

  3. Click on the arrow next to the date to get a calendar. Choose the date from which you want to archive email .You can set the date back about a month or so, that way you keep the last months worth of email messages in your Inbox.
  4. Choose the folder and set the calendar date for the emails you wish to archive.

With your emails newly archived, enjoy the freedom of an uncluttered Outlook today!

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